Agile Contracts Implementation for Industrial Companies Purchasing Embedded Systems

Abstract: The continuous advances and prevalence of embedded systems, being systems consisting of both hardware and software put together, provides a great challenge for industrial companies. Due to the increasing need of complex products to meet the demands of customers, companies more often need to source software from external suppliers. Software has the characteristic of being a product which is difficult to specify as it has the ability to iteratively update itself according to the changing environment, making it hard to determine precisely what it will look like at the beginning of its development. As a result, traditional waterfall contracts, for which the intention is to set clear specifications early on, are often not suitable for developing systems including software. Therefore, the need for flexible contracts, called agile contracts, among industrial companies is emerging to support new technological applications. The purpose of this thesis was to examine what the main challenges are when implementing agile contracts in industrial companies who are purchasing embedded systems, and how these challenges can be mitigated or rectified. This was done by an empirical study in the form of interviews with various relevant actors. Firstly, employees from an industrial company looking to implement agile contracts within its procurement processes to support its embedded system purchases were interviewed. The respondents expressed their concerns and perceived challenges with introducing agile contracts to their business. Then, to answer the challenges interviews were conducted with people who were knowledgeable within the topic of agile contracts. Also, a benchmark, a literature review and a theoretical framework have been performed to analyse previous findings within this research area. This thesis identified nine main challenges being Risk Management, Payment Model, Time Aspect, Communication, Embedded Systems, IP-Rights, Supplier Management, Mindset & Knowledge and Future. Each of these challenges was answered separately, but it was found that some answers overlapped between different challenges. The most prevalent challenge was regarding communication, as a successful relationship built on sufficient collaboration and trust lays a foundation for all the other challenges to be managed more easily. Another recurrent theme was that all involved parties must understand precisely what an agile contract implies in order to make beneficial decisions to manage all the challenges.