From Cubicles to Collaboration : A study on the Transformation of Government Office Spaces Driven by Cost-Efficiency, Digitalization, and Modernization

Abstract: Over time, the office spaces of authorities have evolved, with external influences like pandemics accelerating the transition towards flexible, activity-based workplaces. Despite resistance, attitudes are slowly becoming positive towards modern, adaptable offices. This transformation is driven by value creation, efficiency improvements, market condition shifts, and changing norms within public and private sectors. The office space design within authorities has transitioned from reflecting organizational hierarchies to open office spaces. Optimal space requirement has become complex due to flexible work arrangements. Sustainability is a guiding principle in office space design, highlighting social trends shaping institutional norms and practices. The increasing demand for security within authorities presents a conflict between maintaining openness for citizens and ensuring information security. Security and confidentiality have become influential factors affecting work methods, digital tool utilization, and physical premise design. The Swedish government's digitalization ambition significantly influences authorities' work processes and organizational structures. With remote work adoption and reduced business travel, authorities offering flexible work solutions are seen as attractive employers. Geographical location remains important, with central places like Stockholm's main station still considered desirable. Despite that, A key trend is authorities choosing locations in Solna and Sundbyberg over central Stockholm, adapting to market conditions with surging rents.