Lean project management : An exploratory research into lean project management in the Swedish public and private sector

Abstract: This study looks at the differences in lean project management between projects done in the public sector and projects done in the private sector. The private sector consist of companies around Sweden, while municipalities are representing the public sector in this study. This study is based on the understanding that the lean philosophy can have advantages for the efficiency of project management, both for the private and the public sector, knowing that there are differences in the nature of these organizations. This thesis begins with an introduction that explains the theory that is important for this research, and that describes the research gap that has been found. The research gap is the basis for the research questions. After defining the research questions, an examination has been done on existing literature about the concepts of lean, project management, project managers, and lean project management. Prior research gives ideas about the challenges project managers encounter, and shows in what way lean can influence the efficiency of projects. As part of this qualitative research, and with an inductive approach, 12 semi-structured interviews have been conducted. During this interviews, project managers and persons with a connection to projects in the different organization were asked to describe projects in their organizations. This study is exploratory and has a cross-sectional design as the center of attention was on different organizations from both the private and the public sector in different parts of Sweden. In the analysis the results of the interviews are categorized and interpreted. The results show that projects are used in every organization, making use of, in almost every case, a project model which makes sure that different projects are run in similar ways. Although different organizations make use of the principles of lean, no organization is implementing the ideas completely. Major differences that have been found are differences in the background of the project manager, the level of standardization of projects, and differences in efficiency that in many situations are caused by legislation. It became clear that projects in the private sector are organized in a stricter way, with experienced project managers that follow project models strictly. In the public sector projects are mostly led by project managers that are interested in a certain project, and in those organizations project models are not followed strictly. As for lean projects, we have found no real evidence that any organization is currently having projects organized according to the lean principles. This can be expected however, seeing that lean project management is a generally unexplored part of the lean philosophy.